Knowledge management systems such as Confluence, SharePoint, etc. have revolutionized ways to share documents. Digital documents that allow live and breathing documents to be regularly updated and maintained by everyone in the team significantly reduces the overheads in maintaining a document repository.
Sparx Systems Enterprise Architect and Prolaborate let users visualize the entire architecture landscape of organizations and also allows wider stakeholders to collaborate and socialize on these architectural artifacts.
However, these two enterprise value-add tools should be seamlessly integrated to maximize productivity and foster digitalization. These tools share many synergies and when used in conjunction with each other would greatly improve the quality of information available in the Knowledge management systems.
Conventional practices involve architects copying a static image of the diagrams from Enterprise Architect models and manually creating tables with information from the models. This practice defeats the purpose of digital systems and draws us back to the age of the static document, where most of the information is dead and stale.
The new tools and capabilities from Prolaborate (https://prolaborate.sparxsystems.com), now let model sharing to be smooth and real-time, enabling users to publish models, reports, diagrams and artifact details live into Confluence and SharePoint pages, which greatly reduces the need for manual copy-paste activities.
Such a live integration between a modeling environment and the knowledge management systems greatly helps in teams to stay updated with the latest information.
This would greatly minimize the time wasted in verifying the information available in documents and allows better, reliable project decisions to be driven from digital documents or wiki pages available in Confluence or SharePoint.
The video below gives a detailed view of how integrating key Enterprise Tools is enabled using Prolaborate,